Absolutely wonderful. We’ve used them for 3 years and I’ve NEVER used a better service for support staff. Irish is the best ever!
Jennifer
Department Manager
Why outsourced manpower?
Instant Relief, Zero Hassle
Get immediate support with our vetted virtual assistants. Delegate tasks and focus on your business growth hassle-free.
Save Money Without Compromise
Work with our overseas virtual assistants. Quality support without the high costs.
Delegate Training
Our pre-equipped virtual assistants excel from day one. Let us worry about staff training so you can focus on growing your business.
Start with a virtual assistant in 3 easy steps
Why choose Outsourced Manpower?
Over 15 Years of Experience
We’ve matched hundreds of virtual assistants with U.S. businesses. We know how to find your fit.
Performance Monitoring
With a dedicated supervisor for support and guidance, we ensure high performance and client satisfaction.
Competitive Pricing
We hire from the Philippines and Latin America so we can offer excellent work ethic at affordable rates without compromising quality.
Flexible Packages
Choose your package. Scale up or down as needed without long-term contracts.
This is how we find the best virtual assistants
Initial and final interviews to assess skills and compatibility.
Background investigation to ensure trust and reliability.
New hire assessment to evaluate competencies and potential.
Computer & Internet Speed Audit: To guarantee technical readiness for seamless virtual assistance.
What can virtual assistants do for you?
Administrative Duties
- Manage benefits and payroll processing.
- Handle online filing, expense filing, and data entry.
- Coordinate document proofreading and office supplies.
Communication and Coordination
- Manage inboxes and handle all types of correspondence.
- Draft communications for boards and stakeholders.
- Coordinate projects, transcribe recordings, and distribute meeting minutes.
- Optimize calendars and schedules, manage virtual meetings, and schedule appointments.
Personal Assistant Tasks
- Assist with personal inbox, banking, and social media management.
Event and Travel Planning
- Plan travel and coordinate events.
Bookkeeping and Payroll
- Manage general bookkeeping tasks.
- Process employee payroll.
Billing and Expense Management
- Record time and expense entries for billing.
- Manage bill payments and expense filing.
Invoicing and Client Funds
- Draft, produce, and send invoices.
- Request client fund replenishments as needed.
- Collect payments and engage with clients for overdue invoices.
Data Management and Reporting
- Perform data entry, including accounts payable and receivable.
- Code entries against the existing chart of accounts.
- Conduct account reconciliations.
Recruitment
- Create and upload job postings on various platforms.
- Review, screen, and conduct initial interviews with applicants.
- Oversee aptitude tests and reference checks.
- Conduct due diligence, including checking social media of prospective talent.
- Assist in the final recruitment and selection process.
- Draft, send, and monitor job offers and contracts for electronic signatures.
Onboarding
- Organize orientation sessions for new employees.
- Brief new hires about their job responsibilities.
- Manage initial tech setup for onboarding, including credentials creation and distribution.
Employee Development & Team Building
- Gather and summarize employee surveys.
- Handle employee complaints and grievances.
- Plan and organize team-building activities and seasonal events.
Offboarding
- Manage the offboarding process and deactivate access credentials.
- Draft and send termination letters.
- Manage website content and monitor analytics.
- Schedule and post blog content.
- Create graphic elements for marketing materials.
- Conduct marketing surveys and execute email campaigns.
- Copyedit and proofread marketing content.
- Conduct basic marketing research and summarize findings.
- Brainstorm content ideas and develop a content calendar.
- Generate social media posts using tools like Canva.
- Schedule and monitor social media posts for engagement.
- Create and maintain business profiles on various platforms.
- Respond to comments on social media and review sites.
Administrative Support
- Lead overall administration and organization tasks.
- Manage and organize the CRM (Customer Relationship Management) system.
Research and Development
- Conduct basic industry and customer research.
Customer Outreach
- Perform follow-up calls and build potential customer lists.
Reporting and Presentation Preparation
- Generate sales reports.
- Compile, edit, and format presentations for sales and marketing.
- Provide support in drafting and organizing sales proposals.
- Client Management Assistant
- Customer Support Assistant
- Email Marketing Assistant
- Medical Office Assistant
- Real Estate Assistant
Client Testimonials
Outsourced Manpower helped us find the right candidates for our business, and they made sure that they had the necessary skills and qualifications to fit our needs. They also took care of all the administrative tasks, which saved us a lot of time and hassle. They really made us feel like we were their top priority.
Elizabeth Y.
If you’re looking to hire a VA for your office, look no further than Outsourced Manpower. They have a great team of VAs that can help you by taking daily or time-consuming small tasks off your plate. They also have experts in spreadsheets, Zapier, and other digital tools to help you. I can’t recommend them enough!
<span data-metadata=""><span data-buffer="">Dan N.
I can’t express the relief working with my VA from Outsourced Manpower has brought to my daily operations. I’ve worked with other companies before and had my doubts about how effective this one would be, but they’ve been fantastic! The work is timely and organized, and the quality is exceptional.
<span data-metadata=""><span data-buffer="">Dana B.
Client Testimonials
The staff provided by Outsourced Manpower are nothing short of exceptional. The staff are highly skilled and produce top-notch work. These staff members are more than just temp workers, but rather an essential part of our team. I have been particularly impressed by the work ethic, positive attitude, can-do spirit, and attention to detail of those with whom we've worked. We highly recommend The Outsourced Manpower to other businesses that are looking to make additions to their team.
The experience has been top-notch working with Outsourced Manpower. Two years ago, Jennifer was the first VA provided by Outsourced Manpower and she started by formatting all of our documents. She moved so quickly through the formatting project that Jennifer quickly took over the Intake position. The skill level and quality of work that Jennifer provides is huge. She is currently my right hand with all of our technology. She has taken on the role of building out the different applications we currently use and then troubleshooting issues as needed. We use Zapier, Knackly, Copper, Clio, Google Workspace, JustCall, Typeform, Calendly, Zoom, etc. I appreciate working with Jennifer and am so grateful. Get some peace of mind and contact the Outsourced Manpower!
I can't recommend Outsourced Manpower highly enough. Thanks to them, I get to work with Jeianne. She's the unicorn that everyone looks for. Don't wait to contact Outsourced Manpower to find your unicorn VA, because you'll be beating yourself up wondering why you didn't reach out sooner.
The Outsourced Manpower has been amazing from start to finish. They really know what they are doing, they are efficient, and you can't beat the pricing for this quality of work. I am referring them to other business owners I know and will use them for all of their services. Truly A++++ they are the team for you!
I have had great results finding well-trained virtual assistants through The Outsourced Manpower. Every VA assigned to my firm has become a strong member of my team. I highly recommend Outsourced Manpower for finding qualified and trained assistants ready to work in a fast-paced firm. I have found the Outsourced Manpower staff to be reliable, competent, and experienced.
Monica is a wonderful assistant. She quickly learned how to perform many tasks which are extremely helpful to my practice. She is very hard-working, organized, and timely with her projects. In a short time, she learned many rules and deadlines related to my litigation practice.
Our team has worked with Junlee for some time and we are so grateful for all of the hard work and dedication he has devoted to his role. Junlee is reliable, flexible, willing to take on tasks to help with special projects, and always has a positive attitude! We are so thankful for his support and the support of Outsourced Manpower!
I've been working with Emily for a couple of months now and she has been great! She is a quick learner and always goes above and beyond for every task that's assigned to her. She is very professional and I trust that whatever gets assigned to her will get done in a fast and professional manner. She has truly been a great help to our office. Overall great experience working with her 🙂
Arlene has been an invaluable member of our team for the past year. She consistently brings a positive attitude to her work, is always eager to help, and is willing to learn new skills. Her dedication and cheerful demeanor make her a pleasure to work with, and she has greatly contributed to our success. We are incredibly grateful for her hard work and commitment. Highly recommended! ⭐⭐⭐⭐⭐
Ivan is awesome! We have been working together for a couple of years now on a huge project, and he's full of great ideas and solutions, very hard-working, and so patient at teaching me how things work so I can make better decisions now that will affect us down the road, and always available and willing to help. We would not be where we are today without Ivan!
Our VA, Mikee, is a fantastic virtual assistant. He’s very responsive, attentive, and hard-working. He puts in a lot of effort to understand the work we do and how best to assist. He’s very eager to learn new things and streamline our processes.
We love virtual assistant society and the gift that has been Arlene. She has been a breath of fresh air in a sea of candidates we had for our intake specialist. She integrated wonderfully into our group, and is hardworking, thoughtful, and a pure delight to have on board.
Mary Grace is phenomenal, she works very fast with flawless execution, she provides great insights, she can handle our client’s needs from top to bottom. I highly recommend Outsourced Manpower! Outsourced Manpower and Mary Grace have been the answer that my business has needed!
Nicson at Outsourced Manpower is a skilled automation wizard with a great understanding of Zapier. His practical solutions have streamlined our workflows effectively and assisted with special projects. Highly recommended for anyone needing efficient and skilled automation support.
Having May from Outsourced Manpower on our team has been a complete blessing! She is efficient, communicative, a hard worker and such a happy person.
Ready to make a change?
- Transform your business with the Outsourced Manpower. Save time, reduce costs.
Frequently Asked Questions
The $595 fee is a one-time charge for our service of searching and selecting qualified general virtual assistants. This covers the process of identifying, evaluating, and presenting candidates that match your general virtual assistance needs. It is not the salary of the virtual assistant; it's the cost for our service to find the ideal candidate for you.
No, the cost varies depending on the service requested. While we offer a one-time fee of $599 for general virtual assistants, specialized virtual assistant services in fields like accounting, digital marketing, or human resources involve additional costs. This due to the specialized skills and deeper expertise required.
For specialized virtual assistants, the cost is based on a percentage of the first annual salary of the hired assistant, typically 20%, with an initial deposit of $500 required to start the recruitment process. This deposit is deducted from the total fee upon hire. The higher fee for specialized services reflects not only the advanced knowledge and expertise these professionals bring but also the additional time and effort required to find the perfect match for your specialized needs.
Virtual Assistants are independent contractors who work remotely from locations outside the United States. Each Virtual Assistant has their own area of expertise, and they are adaptable to handle a variety of tasks which makes them multi-skilled. Your next long-term executive assistant, managers, and supervisors might come from this pool of candidates.
Some common types of Virtual Assistants include the following, but are not limited to:
- Administrative virtual assistant
- Bookkeeping virtual assistant
- Calendaring virtual assistant
- Content writer virtual assistant
- Customer service virtual assistant
- Data entry virtual assistant
- Graphic design virtual assistant
- Real estate virtual assistant
- Shopping and e-commerce virtual assistant
- Social media virtual assistant
Primarily, the majority of Virtual Assistants may help with time-consuming administrative tasks with minimal to no supervision. The tasks that they can perform include but are not limited to:
- Answering phone calls
- Bookkeeping
- Booking travel accommodations
- Business management
- Content creation
- Creating presentations
- Financial reporting
- Graphic design
- Managing social media accounts
- Organizing and filing documents
- Responding to emails
- Sales and lead generation
- Scheduling appointments
- Web development
- Other online tasks
Create a list of the tasks you routinely perform at work that consume the majority of your time, have not been met, or are deadline-sensitive, or urgent tasks. Also, if such tasks are not worth your time, do not bring you satisfaction, or are not within your expertise, it is best to delegate it to a Virtual Assistant. Note that providing specific and detailed instructions will be helpful in ensuring that your Virtual Assistant performs successfully in completing your tasks.
Here are various examples of tasks you may delegate to your Virtual Assistant:
- Calendaring
- Client intake
- Creating drip campaigns
- Drafting content calendar
- Drafting documents
- Filing incoming document and faxes
- Keeping track of receivables and bills for payment
- Qualifying leads
- Renewing permits and/or licenses
- Scheduling consultations
No. We have pricing options depending on the position level of the vacant role. To learn more call us now or schedule an appointment with one of our recruiting firm coordinators.
We recruit bilingual Virtual Assistants who speak English and Spanish from Columbia, Dominican Republic, Honduras, Mexico, Nicaragua, and Venezuela; however, the majority of our candidates are from the Philippines.
During the client meeting, our recruiting firm coordinators will ask you questions that will help define the role we need to fill. Such hiring details include job title, direct supervisor, compensation, work schedule, job overview, qualifications, responsibilities, and duties. Our recruiting firm coordinators will help you prepare the hiring details for your vacant role. Download our Hiring Guide for job description samples
No. The scope of our services are limited to recruiting and placing your candidate and the client is responsible for training the selected candidate based on the client’s requirements. However, Outsourced Manpower offers job training to upskill your candidate at an additional cost.
We perform multiple assessments early in the selection and screening process to determine the candidate's written and oral proficiency in English. The key to better working relationships and increased productivity is regular communication. You can choose between your preferred method of communication with your Virtual Assistant such as regular video calls (e.g. Gmeet, Zoom), chat (e.g. Slack, WhatsApp), email, phone calls, text, or audio recorded instructions.
It is highly recommended that you communicate with your Virtual Assistant online using platforms such as Slack, Zoom, Google Workspace, and others. If you assign your Virtual Assistant phone-related responsibilities, you may choose to purchase a plan for a cloud-based phone system such as Line2, RingCentral, 8X8, or a similar platform, which will enable your Virtual Assistant to make calls using a computer.
If your company has IT support or a dedicated IT department, have them conduct regular security testing on any suspicious activity on your network. Also, adjust access levels and security settings based on the information required for your Virtual Assistant to perform their work. For instance, aim to provide only the credentials necessary for your Virtual Assistant to perform their tasks. It is recommended that you provide personal and financial information such as credit card information on a need to know basis after a period of trust has been established.
We recruit candidates based on our client’s requirements. As such, we select and screen potential candidates based on your preferred work schedule. If the candidate requests a work schedule outside of your desired business hours, we will note that in the candidate profile presented to you; however, the agreed upon work schedule may vary depending on your final agreement with the candidate.
Outsourced Manpower has a salary/compensation benchmarking guide to help clients make an informed decision prior to extending an offer to a candidate. Download our Hiring Guide to learn more about Virtual Assistant compensation.
Virtual Assistants are typically paid on an hourly basis, though clients may consider offering a fixed monthly pay based on the client’s requirements for work experience, skill set, job description, required days, and work hours. Common payment portals our clients use are Paypal, Wise, and Veem.
While your Virtual Assistant will work during the agreed upon work schedule, should urgent tasks or deadlines arise, you should inform your Virtual Assistant of your company’s policies and procedures for working outside normal business hours such as if pre-approval is required. We suggest that this topic be covered during the onboarding process.
Setting expectations upfront with a candidate is essential to having a potential long-term Virtual Assistant. Although some candidates prefer to work full-time, others may be searching for a part-time opportunity in order to work with multiple clients. As such, in order for our recruiting firm coordinators to inform candidates early on in the selection and screening process to set expectations, it is important to let our coordinators know whether this is a position that can expand from a part-time to full-time role. Potential schedules can vary from full-time (Monday through Friday), to part-time with set hours and days, or on a project to project basis.
